Document scanning is a key part of this process.
You will need top quality images to ensure all documents are clear and easy to read for fast and accurate data entry, bookkeeping and/or production of accounts.

We are document scanning specialists and our eFILE-it service for accountants is designed specifically to facilitate outsourcing.

"Like many accountants in a small practice, you might be thinking that increasing your fee earning capacity without taking on any more staff sounds like a good idea.   But is it more work than it's worth?  We think that if done correctly, with the right outsourcing partners, it's definitely an option worth considering. "

-Elisabeth Belisle, Managing Director, Papershrink Ltd

 Why should you consider outsourcing?

Outsourcing part or all of the work that is currently done in house essentially means you will have some spare time within the practice.  What you do with that spare time is up to you:

1-You can take on more clients and increase both your turnover and your bottom line; OR

2-You can make some staff redundant and increase your bottom line for the same turnover; OR

3-You can start offering other services which will add value to your clients businesses.  Services that will re-enforce your client relationship and help differentiate your practice from your competition. 

Sending the originals is risky, takes a long time and is costly.  The best way is to scan.  And that's not always as easy as it seems.

First, you’ll need a scanner that can handle cheque stubs as well as odd size invoices; a scanner that detects multi-feeds or you’ll have pages missing; a scanner that can adapt the contrast and brightness automatically from one page to the next or you’ll have to stop between the orange TNT invoice and the pink Viking one to adjust manually. 

Second, you’ll need someone reliable and meticulous to operate the scanner and make sure all your images are clear, otherwise people doing the data entry won’t be able to do it and you’ll end up wasting time dealing with exceptions.   Have you got the right person on board already?  Or will you need to hire someone to scan, so you can outsource the data entry in order to avoid hiring… ??  Defies the purpose doesn’t it?

You specialise in accounts, we specialise in document scanning...

Document scanning is our business and if you really want to do it in-house, we can sell you a scanner and software that will be right for the job.  We’ll even train your staff for you and help you set-up the quality control procedures. 

But if you’re thinking of outsourcing the data entry, you might as well outsource the document scanning too.  Especially if you just want to try and see how it goes…

How does “eFILE-it for Accountants” work?

We send you some pre-addressed courier bags (we have 3 different sizes).  You place the client’s documents in a bag and send it to us (one client per bag to avoid mix-ups).  We will scan and index the file according to your instructions.  We can then upload the resulting electronic file to our server or directly to your Indian partner’s server.  As simple as that.

 If you use “eFILE-it for Accountants” you’ll have…

-No initial capital outlay
-No staff to hire
-No time wasted looking for the right scanner, software, retrieval system, etc
-No time wasted learning how to operate the scanner and software
-No time wasted training someone else to do the scanning
-No time wasted making sure the scanning has been done correctly
-Top quality images provided by the latest Kodak technology
-Guaranteed accuracy
-48 hour turnaround to make sure the VAT return is in on-time
-Images compliant with BSI-BIP0008: Admissibility and Evidential Weight of Information Stored Electronically to ensure compliance with HMRC’s requirements for electronic documents.
-Secure destruction of the originals with Certificate of Destruction (if desired)